Records instead of a sheet
Jobs, clients or assets in a system with forms, filters and a change history.
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Service
Replace spreadsheets with a custom system
Spreadsheets are great to start with. But when your whole operation runs on them, only one person understands the macros and there are five versions, it’s time for a system that replaces them — and keeps what worked.
- For
- Companies that outgrew sheets
- Data
- Migrated from your sheets
- First version
- Usually 4–6 weeks
- Ownership
- 100% yours
When it makes sense
- A key process depends on a workbook only one person understands.
- Several versions of the same sheet circulate and nobody knows which is current.
- Several people write into the sheet at once and overwrite each other.
- You’re afraid to touch the macros in case something breaks.
- There’s no history of who changed what and when.
What I can build
Calculations instead of macros
Quotes, payroll or pricing as part of the system — documented, not mysterious.
Roles and permissions
Everyone sees and edits only what they should. No accidentally deleted columns.
Reports and exports
Reports calculate themselves. And exporting to Excel still works when you need it.
What changes
- One valid version of the data for everyone.
- A process that doesn’t depend on one person.
- Change history and checks at the point of entry.
- No more hunting for “the right spreadsheet”.
How we work together
Every project goes through the same four steps. At each one you know upfront what you’ll get.
Have you outgrown your tools?
Tick 10 signs and see whether it’s time to replace the spreadsheets — or whether they still serve you.
Common questions
Will we lose the data in our spreadsheets?
No. I migrate the data into the new system and we check together that it’s right. The old sheets stay with you as an archive.
Can we still export to Excel?
Yes. The system replaces spreadsheets as the place where work happens, but exporting for analysis or your accountant stays.
Wouldn’t a better spreadsheet be enough?
Sometimes yes — and I’ll tell you. A system makes sense when several people use the sheet, operations depend on it or mistakes keep happening in it.
Related services
Shall we talk it through?
30 minutes on Google Meet. We’ll find out whether it makes sense — and if it doesn’t, I’ll tell you straight.